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Method 3 and Method 4 provide the steps to recover permanently deleted Outlook emails configured using POP. The deleted emails, including those emptied from the Deleted Items folder, remain inside the PST file, but generally very difficult to recover. Else, you can check the email account settings or inquire the email administrator in your organization to know the configuration type.Īn Outlook client configured with POP stores emails, attachments, and other items locally in the PST file.

If you can access the messages only on the particular system where your email client is installed, you are using POP email. So, there is only one copy of these messages, i.e., on the user’s computer. These messages are then removed or cleared from the mail server. For email accounts configured using POP, the mail server downloads the incoming messages to the user’s local system. Post Office Protocol or POP (aka POP3) is older than IMAP.

So, if you use Outlook with IMAP, you can recover the permanently deleted Outlook emails from the mail server using the “Recover Deleted Items” option described in Method 2. Alternatively, you can check Outlook email account settings to find out the configuration. If you can access messages via webmail and see them on multiple devices like computer, mobile, etc., you are using an IMAP email. Email accounts configured using IMAP protocol store a copy of the emails on the server, allowing access to emails, calendar, contacts, and other mail items across different devices. Internet Message Access Protocol (IMAP) is a messaging protocol for receiving emails via a mail server. The Outlook deleted email recovery methods in this scenario vary based on “how your Outlook is configured”, as follows: Case 1: Outlook Configured Using IMAP When you delete an Outlook email or another item by pressing the Shift + Del keys, the email skips the Deleted Items folder in Outlook.Īlso, the normally deleted emails, earlier available in the Deleted Items folder, are automatically deleted from the Deleted Items folder after 30 days or based on the organization’s email retention policy. Scenario 2 – Deleted an Outlook Email by Pressing (Hard Deletion) Refer to Method 1 for the recovery steps for this scenario. As mentioned earlier, the deleted items straightaway goes to the Deleted Items folder, and you can restore them from there. This scenario is the most typical way you may have deleted an email, calendar entry, folder, etc.

Scenario 1 – Deleted an Outlook Email by Pressing the Delete Key (Soft Deletion) So, let’s glance through the different scenarios you may come across with the deletion of Outlook emails, contacts, folders, etc. Knowing these particular circumstances in advance can help you follow the applicable method and recover the deleted Outlook emails in the best possible way. Availability of email backup (such as a PST) and its state.How your email domain is configured with Outlook.The specific command used for deleting Outlook emails.Method 4 – Use Deleted Email Recovery Tool Outlook Email Deletion Scenariosīe aware that there are a few more scenarios involving deleted Outlook emails based on factors like. Method 3 – Use a Hex Editor and Scanpst.exe Method 2 – Restore Emails using “Recover Deleted Items” Method 1 – Restore from Deleted Items Folder Scenario 3 – Purged Emails via “Recover Deleted Items” (Permanent Deletion) Scenario 2 – Deleted Emails Using Shift + Del (Hard Deletion) Scenario 1 – Deleted Emails Using the Delete Key (Soft Deletion) Before that let’s go through the deletion scenarios: You can recover such deleted Outlook emails by restoring them from the Deleted Items folders using the steps we in the Methods section. This rule generally applies to all Outlook versions, including Outlook 2019, 2016, 2013, 2010, and older. Whether you delete the email from Inbox, Sent Items, Drafts, or any other folder, the deleted email always goes to the Deleted Items folder. When you delete an Outlook email or another item such as a calendar invite, contact, task, or folder by pressing the delete key or using Right-Click and selecting the Delete option, the email goes to the Deleted Items folder.